I talk about using Notion and Google calendar to organize my life a lot. But I never explained how I do it. Well in this post I will be talking in-depth about how I organize using both of these programs.
Let’s start with our backbone to the whole system.
What is Notion?
Notion is your all-in-one workspace. On Notion, you can create tables, lists, graphs, etc; It allows you to compartmentalize your life into various sections. And you can download the app to your phone, computer, and tablet so it can literally be transported anywhere. No need to carry around a bulky bullet journal or planner.
For me, I always loved the idea of having a bullet journal. In fact, I still have one, but it rarely gets used. My reasoning for starting a bullet journal was that I loved the idea of storing all the lists and ideas I had in my head into one place. And while that seems cool in thought, in actuality it didn’t translate as organized as I wanted it to in my bullet journal.
I would have a list of my favorite movies and books right next to my school course information. Which wasn’t very streamlined to me.
However, Notion allows me to separate my life into sections. A personal section, a business section, and a school section. Which I love.
According to the Notion website, Notion is an ” all-in-one workspace for your notes, tasks, wikis, and databases.”
How do I use Notion?
I like to use Notion like I would use a bullet journal. All my lists, budget spreads, personal life documents are on there.
Disclaimer; I took the original design of my Notion from Twirlingpages. She is the Youtuber who introduced me to Notion. I used her templates and tweaked her original template to fit my needs and this happened over a course of months. Setting up my Notion and making it work for me wasn’t an overnight thing.
And to this day I am still adjusting and tweaking the design and little things to better suit my needs. I’d say the initial setup took about 8 hours, but I broke that up between a couple of days.
So let’s get into my setup. As I said before I have my Notion separated into three components. The first is my home section
In this section, you will find all of my personal lists and data. Everything from my recipes to my budgets. My life goals are also written here. Along with my morning and night routines.
I have my skincare routine in there and my self-care routine. Also, I have a list called loc hairstyles to try, in which I jot down different hairstyles I want to try on my loc’d hair. I have a watch list and reading list. Basically all of the random lists that I would’ve made in my bullet journal, I now put in here.
And one thing I love about it is that I am not wasting time making spreads for my journal. Here I just add a new page and start typing up my list. No more worrying about if it looks ugly, or if my colors aren’t nice.
Brianna Imani Brand
My next section is my Brianna Imani Brand section. Here you will find everything about my brand.
It is here that I list out my future post, I plan out how I will execute it. I have my blog colors and fonts. And list out my branding ideas.
Also, I have my growth tracker and my company partnership deals listed. Social media posts and Goals and master to-do list.
This is important. Everything that I need to do for the blog is on my master to-do list. I split up my master to-do list into 4 themes. Website, Wattpad, Social Media, and Email Marketing. Then I write what needs to be done in each section.
I’m thinking about making a separate section for Wattpad because I find that my writing is very different from this business aspect of my brand. But, we shall see. I’m not very consistent with it as of now which is why I haven’t made it its own section in my Notion.
Also small plug; I wrote a book on Wattpad called, For the Love of Kimchi, which is about an African American girl living in Korea as a teacher and a rich Korean chaebol and their love story. It has almost 30,000 reads. So give it a read if you’d like.
Anywho let’s move on to my last section, which is my school section.
As many of you may or may not know, I am in nursing school. And nursing school is very hectic and time-consuming, so I have a whole section in my Notion dedicated to just my schooling.
This section is probably my most aesthetically pleasing section, but I am going to be honest, and say that this is my least used section. I am still working on how to make it more useful. As of now, it’s just a storage unit for my syllabus and my class info. There is also a grade calculator here too, which I got from another Youtuber. I have a master calendar with due dates, but my program isn’t really assignment-heavy. In fact, my lecture portion has no assignments, just three exams for the whole semester and that makes up my entire grade.
The clinical portion of the class has all the assignments, but clinical is a pass-fail and doesn’t affect my GPA. And assignments are pretty random so being able to put those random busywork assignments into this calendar is pretty pointless to me. I rather put it in my google calendar.
This is why I have such a hard time making this section in my notion useful.
I’ve thought about using it to study, like doing the whole question and answer thing with their toggle feature but it was just too much work to type out all those questions and their answers. Especially after I already typed out my notes on Goggle. IDK maybe I will use Notion to type out my notes for the future semester?
I’ve also thought about storing all my textbooks and notes on here instead of Notability but the issue is that the textbook isn’t really stored on here. It’s a cloud-based program. So when I click my attachment, it always downloads back onto my computer, it doesn’t open up in the Notion program.
So yeah, comment down below how you think I should use this section of my Notion.
And that is how I use Notion to organize my life. It took a lot of playing around with and as you can see I am still tweaking, but it’s becoming more and more useful as I learn more about the program.
How I use Google Calendar & Google Keep
I talked before about how I use Goggle Calendar in another post titled, How to Get Digitally Organized for College. If you haven’t read it then I suggest you do because it isn’t much different than what I’m going to tell you here.
So I like to use google calendar to plan out my time. I put my appointments, due dates, events, birthdays, bills etc; all in my google calendar.
I first separate my life into 5 sections; Bills & Pay Day, Birthdays, Blog/Youtube/Wattpad, School, Study Schedule. Each of these sections gets its own color to help me identify the tasks when looking at my calendar before actually reading it.
I think my sections are pretty self-explanatory, but the one I will explain is my school and then the study schedule section. School is where I put my assignments and tasks. The study schedule is exactly that, just time set aside to study.
✨ Pro TIP: Instead of utilizing the generic colors that google gives you to label your sections with you can change them to colors that better suit your aesthetic. You can look up color palettes on Pinterest and change the colors of your sections to make them more compatible with one another.
I plan on two layouts; in my Monthly and my Weekly layout.
First I start with the month layout whenever I’m planning. I put in whatever appointments I have first for the month. Most of my monthly tasks are automated. Like my bills/payday so I don’t have to add that in every month.
After appointments, I then go in and put in any events/trips that I’m taking that month. Just so I can get a bird’s eye view of what my month will look like.
Once that is all filled out, then I move on to my weekly layout.
I like to automate a lot of my weekly layout because my schedule doesn’t change very much from day to day. There may be small tasks that need to be done, but that’s where Goggle Keep comes into play.
I usually keep the same work schedule and study schedule so that automatically populates when I start a new week. If something changes I just delete that time block.
I like to keep my time blocks pretty general and then get detailed in my Goggle Keep.
Google Keep is where I elaborate on what I’m doing during my time blocking. If I have a study time block, then in my Google Keep, I write out what I plan to study for the day there. This takes maybe 3 mins tops but it helps me to figure out what I will study.
If you would like to help planning ut your study sessions then you should get my “Pomodoro Method Study Planner” It’s super helpful for laying out exactly what you will study and what you wish to accomplish. Fill out the form below to get your Free study planner!
I open up google keep on the right side of my google calendar and put down my exact goals/tasks there.
So There you have it!
My highly anticipated breakdown of how I plan out my life. I hope I was detailed enough and that you all now fully understand how I utilize Notion and Google Calendar together. Comment down below what you use to organize your life!
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